Seminar Booking Terms

Seminar and Workshop Programme


Insight Seminars
Industry  €99 + VAT*
Operators** Free to attend
Business Leaders Forum
All  Free to attend
Reserve a Seat €50 + VAT

*This is a one off fee that provides access to all paid for sessions
**Subject to verification process

Free to attend seminars and workshops, taking place during Helitech International, are open to all registered event attendees on a first come first served basis.


1. Introduction

1.1 The Helitech International Seminar and Workshop Programme (the Programme) is organised and managed by Reed Exhibitions Limited (company number 00678540) whose registered office is at Gateway House, 28 The Quadrant, Richmond-upon-Thames, Surrey, TW9 1DN (the Organiser).

1.2 References to “us” mean the Organiser and references to “we” and “our” shall be interpreted accordingly. References to “you” mean the delegate completing a booking request for the Programme and references to “your” shall be interpreted accordingly.

1.3 All requests to register for the Programme are made subject to these Terms and Conditions and are subject to availability.

2. Delegate Fees, Booking and Refunds

2.1 Delegate fees for attending the Programme are set out on the registration booking form or can be obtained from the Helitech International website or on request from the Organiser.

2.2 To attend the Programme full advance payment of the delegate fee is required from the delegate by LiveBuzz (the appointed registration company) at the time of booking and must be paid via the online booking system by Visa, Mastercard, Amex or Maestro, or at the event registraion desk by Visa, Mastercard, Maestro or in cash (Euros only). Amex will not be accepted for payment at the event.

2.3 The Business Leaders Forum is free to attend. However if you want to reserve a seat, a fee of €50 + VAT is payable to LiveBuzz at the time of booking and must be paid via the online booking system by Visa, Mastercard, Amex or Maestro.

2.4 Notice confirming your place on the Programme together with a receipt will be sent to you by LiveBuzz by email following your online booking.

2.5 The Organiser reserves the right to cancel any booking to attend the Programme without giving reasons.

2.6 In the event that individual Programme sessions, workshops or seminars exceed capacity, places will be offered on a first come, first served basis.

2.7 Delegates who have paid for reserved seats for the Business Leaders Forum will be allocated seats in priority to delegates who have not paid a fee. In the event that the Business Leaders Forum exceeds capacity, places will be offered on a first come, first served basis.

2.8 Paid for seat reservations for the Business Leaders Forum will be held until the start time of the session. After this time the reservation will no longer be valid and the seat opened up to other attendees.

2.9 Delegate passes/badges issued for use at the Programme are only valid for the named delegate and, subject to clause 2.10 below, cannot be transferred. The Organiser may request to be shown photographic identification of delegates during the Programme. If you cannot provide photographic identification matching your pass you may be asked to leave the Programme.

2.10 No refunds will be given if a delegate who has paid a fee to attend the Programme or reserve a seat, cancels their booking or fails to attend the Programme. However, delegates may substitute another person in their place at no cost provided that this is notified to the Organiser on or before Monday 26 September 2016. To substitute another delegate, please email Sian O’Neill with the following information:

  • your name
  • your email address
  • your job title and company name
  • the name of your replacement attendee
  • the email address of your replacement attendee
  • the job title and company name of your replacement attendee
  • the telephone number of your replacement attendee

The replacement attendee must already be registered to visit Helitech International in order to transfer your Programme booking to them.

2.11 You shall be entitled to a full refund of any fee paid in the event that the Programme is cancelled in its entirety by the Organiser or is cancelled due to circumstances outside the Organiser’s control. The Organiser shall not be liable for any flight and/or accommodation costs or for any other specific indirect or consequential loss, loss of profit, loss of business, depletion of goodwill or damage to reputation resulting from such cancellation. No refunds will be given for the cancellation of or changes to any individual session, workshop or seminar.

2.12 All delegates shall comply with the Helitech International Admissions Policy set out at

3. Programme Content

3.1 The Organiser reserves the right at any time to change the content, speakers, timing and venue of the Programme. Please refer to the online programme for the most up to date location and listings for the Programme:

3.2 All rights in all presentations, materials and documentation published or otherwise made available as part of the Programme (Content) are owned by the Organiser or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not):

3.2.1 upload any Content onto any website, intranet or shared system or include any Content in a database;

3.2.2 transmit, re-circulate or otherwise make available any Content to any third party;

3.2.3 use the Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute; or

3.2.4 make any commercial use of the Content.

3.3 To the extent that any Content is published online by the Organiser, the Organiser reserves the right to remove or suspend access to such Content at any time.

3.4 The Organiser is not responsible for the Content of any speaker’s presentation, such Content is the opinion of the speaker and not of the Organiser.

4. Data Protection and Privacy

4.1 By registering for the Programme you are consenting, under all relevant data protection legislation, to the Organiser communicating with you by telephone, fax, email and post and using your personal or company information for the following purposes:

4.1.1 the Organiser’s internal purposes which will include accounts processing and internal analysis of delegates;

4.1.2 publishing delegates’ company names on the Programme website, in the official catalogue for the Programme and/or in any other directory relating to the Programme or relevant industry, in each case whether in print, electronically or in any other media;

4.1.3 inviting you to other events organised by the Organiser or its group;

4.1.4 disclosure of information to contractors who provide services in respect of the Programme; and

4.1.5 disclosure or transfer to members of the Organiser’s group worldwide to allow the group to further develop its business and services to delegates.

4.2 Please contact us at if you do not wish for your personal or company information to be used in any of the ways mentioned above. Please refer to our online privacy policy for further information:

5. Liability

5.1 To the extent permitted by law, the Organiser’s aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of or in connection with any Programme booking (or requested Programme booking) made by you or otherwise in relation to the Programme, shall be limited to the amount of the delegate fee.

5.2 The Organiser will not be liable under contract, tort or for breach of statutory duty or otherwise with reference to any matter arising directly or indirectly out of or related to any Programme booking (or requested Programme booking) made by a delegate or otherwise in relation to the Programme, for any indirect, consequential, incidental or punitive loss, damage or liability or for loss of profits, loss of business, loss of use, loss of data and loss of reputation.

5.3 You agree to indemnify, defend and hold harmless the Organiser and members of the Organiser’s group, its affiliates and their officers, directors, employees agents and affiliates from all damages, liabilities and expenses (and all legal costs including reasonable attorneys’ fees, court costs, expenses and settlements resulting from any action or claim) arising out of, connected with or resulting in any way from any act or omissions by you or your negligence during or otherwise in relation to the Programme.

5.4 Nothing in these Terms and Conditions shall limit or exclude either party’s liability for death or personal injury caused by its/their respective negligence.

6. Compliance with Laws

6.1 You agree to comply with all applicable laws concerning bribery, corruption and related matters in connection with these Terms and Conditions and the Programme.

6.2 You shall not offer or accept any financial or other advantage as an inducement or reward for any act or forbearance in connection with business transacted in relation to the Programme or to these Terms and Conditions.

7. General

7.1 These Terms and Conditions shall be governed by and interpreted in accordance with the laws of England and Wales and the parties hereby submit to the exclusive jurisdiction of the English courts.

7.2 No partnership, agency, joint venture or employee/employer relationship is intended or created between us as a result of these Terms and Conditions.

7.3 These Terms and Conditions (together with any agreements or documents referred to herein or required to be entered into pursuant to these Terms and Conditions) embody the entire agreement between us and supersede all previous agreements and arrangements. No warranty, statement, representation, undertaking or provision which may have been made or given prior to the date hereof shall be binding on the parties unless the same shall have been expressly incorporated herein, save that this shall not affect the parties rights in respect of any fraudulent misrepresentation.

7.4 Save as set out in clause 2.7 above, you are not permitted to transfer, assign, re-sell or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.

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